Job Title: Contracts Administrator III Location: Lagos

Job Title: Contracts Administrator III

Location: Lagos
Employment Type: Contract
Site: Onshore
Work Schedule: Standard - 5 days/2 day off

Main Functions

• Ensure Contractors work in accordance with contract terms and conditions.
• Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices.
• Track progress, and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls.
• Oversee the administration and performance of service contracts.
• Ensure contract payments are executed accurately and anomalies are identified.
• Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner.
• Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

Key Responsibilities

• Participate in pre-qualification and contractor selection
• Liaise with Procurement to ensure required Contract Documents are in place
• Participate in contract handover between Procurement and Business Line
• Initiate and Facilitate contract kick-off meeting with Contractor
• Communicate with Contractor to develop a joint Interface Management Plan
• Engage in contract life cycle and overseeing the entire contract portfolio for each business line/function
• Responsible for stewarding contractor interface activities throughout contract life cycle
• Participate in service planning and develop contract strategy
• Act as a liaison and coordinator among Procurement, SSH&E and Operations within the business line
• Establish and maintain the Active Contractor Tracking Database
• Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)
• Link to other business lines to share best practice
• Coordinate and conduct Contractors Site Assessment
• Coordinate review contractor crew competency
• Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check and Annual Performance Scorecard)
• Report Contractor performance to OIMS 8-1 System Owner and Administrator
• Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings
• Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting
• Assist with coordinate Level 5 Annual Contractor Safety Forum
• Assist Contract Owner in performing suspension and/or termination to contracts
• Initiate and ensure contract completion and close out with contractor.

Specific Requirements (e.g. years of experience, specialized skills)
Skills and Qualifications:

• Candidates should possess B.Sc / M.Sc Degrees with 10 - 31 years relevant work experience.
• Experience with Contract administration, with service-contractor environments preferred.
• Experience within a large corporation or complex organizational setting.
• Experience and confidence working in field or industrial environments, including remote locations.
• Experience working with developing businesses, and also Landowner Companies (LANCO’s).
• Experience in engaging with contractors, in a developing country environment.
• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
• Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
• Knowledgeable of contracts terms and conditions
• Good observation and listening skills
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communications and presentation skills
• Good organizational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multI-cultural environment
• Good Planning, execution and organizational skills
• Excellent computing skills
• Ability to work independently.

Application Closing Date
18th April, 2024.

How to Apply
Interested and qualified candidates should send their CV / Resume (MSWord) to: jobs@abnl.net using the Job Title as the subject of the email.

Note
Applicants CV should be in in the format below:

• Last Name, First Name, Middle Name
• Phone No.
• E-mail address
• Home address, Date of Birth
• Summary of Experience:
  • Brief background of work experience
  • Years of total experience
  • Years of relevant experience.
• Educational History **in descending order with the most recent at the top**:
  • Name of Educational Institution I, Graduation Date
  • Degree/Diploma Name & Specialization: (E.g. Msc. Chemistry, M.A Mass Communication, MBA Accounting, etc.) Award (i.e. Distinction, Merit, 1st Class, 2nd Class Upper, 2nd Class Lower, Upper Credit, Lower Credit etc.)
  • Name of Educational Institution II, Graduation Date
  • Degree/Diploma Name & Specialization (E.g. B.Eng. Chemical Engineering), B.A Sociology. B.Sc. Psychology etc.)
  • Award (i.e. 1st Class, 2nd Class Upper, Upper Credit, Lower Credit etc.)
  • Include additional Educational Institution where applicable
• Professional Experience **in descending order with the most recent at the top**:
  • Company Name I:
    • **Where personnel has previously worked as a staff contractor with ExxonMobil, kindly state name of actual employer (seconded to ExxonMobil) **
    • Department:
      • Job Title, Month Year - Present or Month Year - Month Year
      • E.g. Safety Advisor, May 2015 - Present
      • Job function (e.g. Coordinate and provide safety training for all employees in the areas of safety and loss prevention)
  • Company Name II:
    • ** Where personnel has previously worked as a staff contractor with ExxonMobil, kindly state name of actual employer (seconded to ExxonMobil) **
    • Department:
      • Job Title, Month Year - Month Year
      • E.g. Logistics Specialist, June 2013 - April 2015
      • Job function (e.g. Provided logistics support in accommodation booking, transportation, and delivery of materials)
  • Include additional Company Name where applicable

Professional Certifications and Honours:

• E.g. ICAN, CIPM, ACCA, SPHri etc.

Skills and Abilities:

• E.g. Proficient in Outlook Express, MS Suite Applications (Excel, Word & PowerPoint).